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The back office an operator works in

One admin panel for players, money, promotions, content, appearance, partners and security — what each part does, how quickly a change reaches players, and what stays with our team.

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The back office an operator works in

On this page

  • What does the back office cover?
  • What does the dashboard show?
  • What can staff do with a player account?
  • How is the casino's content managed?
  • How do you message players?
  • How much of the site's look can an operator change?
  • Which languages does the storefront support?
  • Who on your team can see and change what?
  • Is there an AI assistant in the back office?
  • What is done by our team rather than in the panel?

What does the back office cover?

Everything an operator changes without a developer: analytics, players, partners, finance, marketing and content, site appearance and payments, and security. It is a separate application from the casino itself, and changes reach the site on their own.

Most changes are live at once. Appearance settings reach the site within about 30 seconds and changes to the games catalogue within about a minute, without a release on our side.

Analytics
The dashboard with revenue, acquisition and bonus metrics for any period.
Audience
Player search, profiles, balances, bonuses, bans and risk scores.
Partners
The affiliate programme: partners, commission, payouts and lead trackers.
Finance
The transactions ledger, system and gateway balances, and player withdrawals.
Marketing
Bonuses, promo codes, banners, promotions, notifications, lobby, broadcasts, wheels, tournaments and loyalty.
Configuration
Site appearance, wallet currencies and which payment methods players see.

What does the dashboard show?

Revenue, acquisition and player value for today, the last 7 or 30 days, all time or a custom range, each compared with the previous period of the same length: NGR, GGR with RTP, new players, first deposits, deposits, withdrawals, bets, ARPU, ARPPU, redeposits and registration-to-deposit conversion.

NGR is defined on the card itself — GGR minus the promotional cost that actually converted into real money, minus provider commission — with both deductions shown underneath. A dashboard that reports GGR as revenue flatters every promotion; one that shows realised promo cost next to it makes an expensive offer visible the same week.

Below the cards: top games and providers by GGR, a funnel across all bonuses from issued to completed with the outstanding liability, and a map of players by country. Any metric card can be added to the shared chart to compare trends.

Definitions of the terms are in the glossary: GGR, NGR and FTD.

What can staff do with a player account?

Find the player by username or Telegram ID, see their balances in every currency, deposits, withdrawals, NGR, referrals, sign-in method, country and fraud score, and act: correct a balance, grant a bonus or points, cancel a wager, ban, or leave an internal note.

A balance correction is entered as the resulting balance, not as a difference, and the system records the difference as an adjustment in the ledger. Every money-moving action asks for a fresh two-factor code and lands in the audit log, so a correction is never anonymous.

Accounts can be given a privileged role for streamers and influencers: their bets and wins are recorded as virtual and kept out of real GGR. That, and the prize wheels built on it, are on referrals and streamers.

The player list can be sorted by registration date or total deposits and filtered by fraud risk band, which makes it the starting point for a VIP review as much as for a fraud one.

How is the casino's content managed?

From the admin panel, without a release. The lobby is built from game categories the operator creates and orders; banners, promotions and a game of the week are placed on the home and casino pages; games can be hidden from the catalogue in about a minute.

Each category has an icon, a name in every language and switches for the home page, the casino lobby and search; featured games are starred to appear before the category is opened, and a category can be marked as the one bonus money may be wagered on. Between categories sit blocks — providers, latest wins, tournaments, a random game — each with its own look.

Banners come in a carousel, small and tall tiles, and a game-of-the-week card that is either picked by hand or filled automatically with the week's GGR leader. Each has separate desktop and mobile images, text per language, a button action and a countdown.

Hiding a game removes it from the lobby, search and direct launch without interrupting sessions already running, and the panel first shows which bonuses and tournaments depend on it. The catalogue itself is on game providers.

How do you message players?

Two ways: on-site notifications to all players, one player or a segment, and Telegram broadcasts sent by the bot to every player with a linked Telegram account.

Running the casino in Telegram

Notification segments are new players who have never deposited, depositors, players who came from a particular partner, and players by country of registration. Banned players are excluded, and segment membership is fixed when the notification is saved.

A broadcast can be text, text with a button, a photo or a video with a caption. The button opens a link in the browser or opens the casino as a Mini App. Broadcasts start from a previewed draft, run one at a time, and report sent, blocked, errors and clicks — the blocked count is the number of players who have stopped the bot, which is worth watching on its own.

How much of the site's look can an operator change?

Colours, fonts, type sizes, corner rounding, logos and the layout, as overrides on top of the brand configuration set at launch. Anything left untouched keeps its base value, and every tab can be reset to it.

The layout settings reach further than colours. Whole sections — sportsbook, bonuses, VIP club, tournaments, promotions, fortune wheel, referrals, rules — can be switched off, and a disabled section redirects to the home page. The header, sidebar, mobile bottom bar, how many game cards sit in a row on each screen size, where the casino and sport switch lives, and the banner layout are all configurable.

Changes reach players in about 30 seconds. The domain, the favicon and the base brand configuration itself are changed by our team.

Which languages does the storefront support?

Seven: English, Russian, German, French, Italian, Chinese and Polish. Every text a player sees — bonuses, banners, promotions, notifications, categories, levels, tasks, tournaments — is edited per language in the same form.

English is required on every item and is the fallback when a translation is missing, so a partly translated promotion still shows something rather than nothing. The admin panel itself is available in English and Russian.

Who on your team can see and change what?

Each administrator gets individual permissions per section rather than a fixed role, and sees only the sections they hold a permission in. Sign-in needs a password and a two-factor code, and money-moving actions ask for the code again.

Permissions and the audit log

The first account, root, is issued by our team and cannot be edited or deleted from the panel, which protects against a takeover through a compromised admin account. When someone leaves, deactivating their account ends all their sessions at once.

The full permission model, the operations that need re-confirmation and what the audit log records are set out on security.

Is there an AI assistant in the back office?

Optionally. An AI copilot answers staff questions about the admin panel and translates or edits promotional text into the storefront's seven languages; it does not see casino data and cannot change anything.

How the AI copilot works

It opens beside any page and answers for the page the admin is on, with links to the right sections — the quickest way for a new team member to learn the panel. On multilingual fields it fills the empty languages from the one you wrote, keeping amounts, wagering and placeholders intact, and nothing is saved until someone reviews it.

What is done by our team rather than in the panel?

The domain and SSL, the base brand configuration, connecting game providers and payment gateways, the provider commission used in NGR, fraud thresholds and automatic blocking, the root account, custom wheel rules, email, the Telegram bot, and monitoring.

That line is deliberate. Everything on it either touches credentials — gateway keys, provider contracts, the bot token — or changes how money is counted, and a panel setting anyone with the right permission can flip is the wrong place for either. The list is short, and nothing on it is something an operator needs to change weekly.

The dashboard

The overview screen on the demo deployment: NGR with realised promo and provider commission, GGR with RTP, first deposits, ARPU, ARPPU and conversion.

The overview screen on the demo deployment: NGR with realised promo and provider commission, GGR with RTP, first deposits, ARPU, ARPPU and conversion.

Read next

  • AI copilotAn AI copilot in the WW Games back office answers staff questions about the admin panel and translates promos into seven languages. It sees no casino data.
  • SecurityOne deployment and one database per brand, verified nightly backups, 56 back-office permissions, step-up confirmation on 19 operations and a full audit log.
  • Bonus systemDeposit, fixed and free-spin bonuses, welcome chains across deposits, promo codes gated on Telegram subscriptions, wagering rules and a funnel per bonus.

Back office questions

Is there one admin panel for web and Telegram?

Yes. Players, payments, bonuses and content are managed in one panel whether the player uses the browser or the Telegram Mini App.

Do changes need a release from WW Games?

No, for everything in the panel. Most changes apply at once, appearance within about 30 seconds and the games catalogue within about a minute.

How is NGR calculated on the dashboard?

GGR minus promotional cost that converted into real money, minus provider commission. Both deductions are shown on the card.

Can I limit what each staff member sees?

Yes. Permissions are granted per section and per action, and an administrator only sees sections where they hold at least one permission.

Can I switch off the sportsbook or other sections?

Yes. Sportsbook, bonuses, VIP club, tournaments, promotions, fortune wheel, referrals and rules can each be turned off in the layout settings.

Which languages can the casino run in?

English, Russian, German, French, Italian, Chinese and Polish, with English as the required fallback on every text.

Can I add a game provider from the admin panel?

No. Game providers and payment gateways are connected by our team; the panel can hide games and enable or order payment channels that are already connected.

Take the admin panel for a drive

We will open the back office of a live deployment with you on a call and go through the parts you would use first.

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A White Label platform for launching and scaling online casinos. Web and Telegram, Sportsbook, payment integrations and an Admin Panel.

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